In his last post, Counting the Mileposts, Grumpy Old Teacher (GOT) mentioned that we needed at least 300 proctors for all testing in his school: SAT, AP, and state (FSA Reading plus End-of-Course exams in Biology, US History, and Geometry and then there was the new Civic Literacy exam for the seniors.)
Each test requires proctors. AP allows for one proctor up to 35 students, two proctors for 50 students, and after that, an additional proctor for every 50 students. A big test like US History, English Language and Composition, or Human Geography will require 5 or more proctors for the room without figuring in the need for accommodations rooms.
Each accommodation can require an additional room. Time and a half students (50% more time) cannot test in the same room as double time students (100% more time.)
Then, a test coordinator (TC) must keep track of small group accommodations, which AP defines as a maximum of 15 students.
For state testing, it’s different. A small group is 25 or less except when the IEP is more restrictive. GOT has some students who must test in a group of 12 or less (state only).
But none of that matters to the College Board. They don’t give a <hoohaw> about a child’s IEP or the work that went into designing an appropriate education for that child. To receive accommodations on a test, documents must be submitted to the SSD department. Only if the SSD department of the College Board approves the accommodations will a student receive them.
Oh yes, this just-ended testing season, GOT had to explain to a few students how their IEP doesn’t matter when it comes to AP testing. They had no approved accommodations and therefore they had to test with hundreds of other students in the gym.
Oh, the gym! GOT should have taken a picture before the school broke it down. A tarp that covered the entire floor (think of a full-sized basketball court), bleachers folded against the walls, individual desks set out at the required intervals with folding chairs, a table up front for the proctors, a microphone to be heard, a big-screen device for displaying the time …
Among the many things GOT had to do in order to be TC all year long is compiling a list of every teacher’s classes and the grade levels of the students that are in them.
That was essential during these days of testing. First, GOT could look and see whose students would be in tests and sub coverage wouldn’t be needed. Those teachers could also be tapped to be proctors.
Then there were those students were mostly in a test, but there were a few who were not. We had to figure a place for them to go. How many subs were needed on any given day?
Not to mention that we couldn’t count on every job put into the sub system being picked up. Not to mention teachers who tried to outthink their instructions to put in for a sub. Oh, they thought, they had no class, no sub needed.
But! In the worst of it, moving through May, we had up to 20 sub jobs in the system for about 65 teachers total. We could not count on every job being filled. Thus, the rodeo.
Somehow, we made it. We moved classes, found a place for every student, and our subs were willing and cheerful. When subs pick up a job, it’s for a particular school and a particular teacher. Some don’t like it when the school asks them to do something else. Fortunately, none of GOT’s subs protested. They know how testing goes.
GOT and his school will be forever grateful.